Business and Administrative Support

Focusing on your office tasks should not be taking you away from valuable client time, product development and billable hours. Your office should run smoothly so that you can concentrate on products and services, not your undone tasks.

Business and Administrative SupportWe are committed to helping business owners who are serious about moving their business to the next level and committed to stepping up to the process involved. With an understanding of the value of having a partner for long-term growth, we are here to help you.

My Office Assistant provides a full range of services to small business owners and busy entrepreneurs. Whether you’re a one man office, busy executive or operate several satellite offices, My Office Assistant can handle all your office needs.  Our commitment is to offer you mix and match services, customized to the needs of your business.  Please take a few minutes to look at all we offer and give us a call if you do not see what you are looking for.

We have price packages to meet any need.

 

Document Management is the need of all businesses, including general document requests from creating correspondence to getting your message to someone’s door. My Office Assistant does not just produce the documents you need for day to day operations; we also create an organized system for your different office needs.

Office Management is the key to keep your operation running smoothly by allowing you to stay on track and providing courteous customer care with our client management packages. My Office Assistant will keep you on task and on project so that you can do what you do best…grow your business and increase your profits.

Contact Management is all about your clients/customers. Keeping records up to date and accurate is the difference between keeping your customer in the loop and letting your competition get the best of you. My Office Assistant will keep your current records accurate and add new contacts as you receive them. We will also keep your mailing lists and programs coordinated with your contact lists.

Meeting Management includes preparations for Board and Committee meetings, including scheduling conference calls, preparing room and arrangements as well as minutes and agendas.

Event Management includes coordination of resources, vendors and venues.  We will also oversee your registrations and confirmation process for attendees.  Travel details are part of this package too as we schedule flights, hotels and car service for your most VIP people.

Human Resource Services includes all the little tasks that are needed to finding the right help for your business. My Office Assistant will help you through the process from start to finish finding the perfect team members for your business. From job search techniques to comprising an employee manual of processes and procedures, we are here to take the worries from you.

Scheduling and First Interviews can weigh you down as the resumes and RFP responses come flooding in. We will work with you to design a set of criteria for your candidates so that we can weed through the prospects and get the ball rolling. Not only will we schedule the interview, but we will also conduct the first interview with a set of standard questions based on your business needs.  Before you make your final selections we will provide you with a reference and background check including social media presence.

On-board Processing can include making sure all the paperwork is complete and initial company training is scheduled. Whether you are adding employees or independent contractors we have a process and checklist to be sure that all your bases are covered. Making sure the offer is signed or contract is returned is the first step before moving on to obtaining the necessary paperwork for your accounting department. We will also design an introduction session which will allow your company to shine and your new team members to understand your business culture and marketing channels.

Touch Marketing is a process that allows you to let your clients know you are thinking of them. We know the personal touch works best and work with you on sending thank you notes and cards, personalized invitations and special occasion gifts.

Brand Marketing is all about keeping your name out there with your business cards, brochures, fliers and trade show collateral. We have a terrific graphics team who will work with you to design materials to showcase the best you.

Gift and Promotional Purchasing may be just what you need to stay in front of your clients. We research items to make sure they are within your budget and fit your image. Whether it is for a conference vendor table, client thank you or personal accolade, we find the appropriate item, place the order and complete the follow-through. We also will keep a schedule of important dates for you so that you never miss an occasion again.

Bookkeeping is more than keeping your receipts in a shoebox and invoicing your clients. Do you really know the profit your business made this year? Where you stand financially will determine the future of your business and certainly affect your overall growth. Keeping your financial books in order is a must for any business owner.

Receivables are more than getting your invoices out. Having a solid billing system is the start, receiving what is due is what is necessary to keep you operable.  You need to be sure that you are receiving what is owed to you without alienating your clients.  We know how to do that.

Estimates and Quotes are part of the sales process and providing detail financial proposals are part of doing business.  We can also help you obtain estimates from vendors to be sure you are not overpaying for any service.