This topic was brought up by one of my FaceBook friends.  How do you know when to multi task versus when to concentrate on one client?  Here are my processes for client work and multi-tasking.

I am a stickler for organization so each client and their tasks get a chunk of scheduled time throughout the day.  I devote this time to their work only since I am billing them by the hour, and I don’t want to get sidetracked from their task at hand.  However, if it is a task such as printing out large documents or running a download, I will work on other items that they need completed.

I am not a fan of multi-tasking because I think it is distractive and disruptive to your train of thought.  You actually waste more time but trying to do three things at once, as opposed to three tasks one at a time.  When you multi-task you are more prone to stress, more likely to make errors and you make your environment chaotic.

So here are some simple tips that I employ to schedule my day and tasks on the to-do list:

• Set up to-do lists for clients, home, errands, etc.
• Have a physical inbox so that incoming stuff can be gathered in one place.  This could be mail, notes that will need addressed later and other paperwork.
• Schedule your time in blocks leaving openings for emergency issues.  You could try 30 minute block for a task and 10 minute block for downtime or emergencies.

First thing in the morning, work on your top most important tasks and don’t do any others until they are off your list.  If you can get your top three items done in the morning, the rest of your day will be easy.